Chemical product information and safety document management system
The product specialist handles the specifications, safety documents and usage information of chemical goods.
Specifications, concentrations, purity, packaging, utilization limits and documents are stored in different files or systems. Proposals are prepared slowly, and the wrong property can lead to inappropriate material for the client process.
How the solution works
- The supplier document is linked to the specific material, specification and scope.
- The specialist verifies critical features, usage limits and presentation language.
- The approved version is transmitted to the processes that use it and to the required recipients.
- The change history allows you to restore what information was valid during a specific supply.
Key challenges
- Technical specifications and product data split
- Safety and technical documentation versions are under-controlled
Solution capabilities
Technical specifications
Each family of product has manageable concentration, purity, particle size and other critical parameters.
Limits of use
Product data stores the authorised uses, restrictions and technical criteria that are important to the customer.
Safety and technical documentation
Safety data sheets, specifications, certificates and other files are managed with version, language, market and validity status.
Packaging and Logistic Properties
The product includes packaging, weight, material class and other data required for logistics.
Approval control
A new or altered technical data is only published after approval by the responsible specialist.
Business context
- Technical specifications and product data split
- Specifications, concentrations, purity, packaging, utilization limits and documents are stored in different files or systems. Proposals are prepared slowly, and the wrong property can lead to inappropriate material for the client process.
- Safety and technical documentation versions are under-controlled
- Supplier safety sheets, specifications and certifications are updated at different times and across multiple channels. An outdated document may be provided to the customer and employees waste time checking the current version.
- The exact specification helps the raw material to enter the customer's production
- Prior to approving new material, the customer checks its properties and usage information. Easily submitted relevant documents speed up this data exchange. The sales team can continue technical debugging with a clear basis for which product and purpose the offer applies.
Core features
- Technical specifications
- Limits of use
- Safety and technical documentation
- Packaging and Logistic Properties
- Approval control
Key integrations
- Enterprise resource planning system (ERP)
- Product codes, prices and order connection.
- Supplier Data Sources
- Technical Document Updates.
- Business customer portal
- Confirmed data and documents are provided to the client.
- Quality system
- Endorsements and non-compliance management.
- Customer relationship management system (CRM)
- Customer and technical contacts.
Potential impact (%)
The ranges indicate an illustrative relative change in the metric under the stated assumptions. Results depend on the starting position and actual use of the solution. Percentages for different metrics must not be added together.
Active time of proper specification or safety document verification
16–42%Decreasing
This illustrative scenario assumes that 40-70% of information searches and repeated cross-checks can be addressed. That share is assumed to fall by 40-60%. Company data is needed to verify both the addressable workload and the resulting change.
Uniform types of queries are compared to include correcting an incorrectly assigned document.
Cases where the wrong version has been provided to the required recipient
12–42%Decreasing
This illustrative scenario assumes that 30-60% of errors can be addressed through the data and rule checks described. That share is assumed to fall by 40-70%. Company data is needed to verify both the addressable share and the resulting change.
Confirmed inadequacies of submission and incomplete transfer actions are counted.
Conditional calculation scenarios. The assumptions have not been validated against client measurements.
When this solution is relevant
- Specifications considered PDF and Excel
- Customers often request safety data sheets and technical documentation
- Versions of product parameters change
- Technical proposal requires manual inspection
- Planned Customer Self-Service
Implementation requirements
For the maintenance of technical and safety documents, reliable sources of suppliers, version approval and recipient lists are established. Specification or change of safety data sheet must reach customers and processes of affected products; the date of upload does not alter the validity and validation data of the document.
Further development options
- Setting up recipients of the updated version
- Verification of Document Application Limits