Does the distributor traceability system have to record field use of the product?

Sales and delivery history is the process of the distributor. Actual use on the farm is recorded by the user responsible for it in its own order. Data can be transferred, but the delivered quantity cannot be automatically considered used.

How do I assign a valid batch document to the presentation?

The document is associated with the batch and product of actual dispatch, while maintaining its version and application limits. If several lots are in a single shipment, it must be clear which quantity the document covers.

How to check the benefits of traceability?

Check search measures the time to find the batch's balance, recipients and documents passed. At the same time, the completeness of the quantity and recipients is checked. A quick but incomplete list is not a sufficient result.

What determines whether the traceability of agro-goods will be reliable after the system is introduced?

The most important thing is that the lot is consistently captured when receiving, moving and delivering the item. There is a need for relevant supplier documents and an agreed procedure for their approval. If part of the movement remains only in the memory of employees, the system will not be able to reliably show all recipients or gather the information they need.

Agricultural supplies batch traceability system

The employee finds the recipients and supply documents of a specific batch of agro-goods. The customer is provided with product and usage information suitable for that commodity.

Product uses, doses, restrictions, batches, certificates and safety information are managed in different ways. The risk of mis-product, lack of documentation, and misconsultancy among customers is increasing.

How the solution works

The product shall be linked to the validated data and documents applicable to its group.
Records of reception and warehouse movement indicate a specific batch and quantity.
The actual despatch is linked to the recipient and a version of the documents submitted to him.
The changed status or quality issue is forwarded to the responsible professional with information on the affected quantity and recipients.

Key challenges

Data on lots, uses and documents of agricultural products fragmented

Solution capabilities

Product data by group

Data and dossiers for seed, fertilising and plant protection products are managed according to their intended use.

batch Movement

Reception, transfer, dispatch and return retain the necessary identification and actual quantity.

Document Version

The approved label, certificate or other applicable document shall be linked to the product and, where appropriate, to a specific batch.

Relation between recipient and shipment

The quantity delivered and the recipient can be found from the lot, and specific batch documents can be found from the delivery.

The course of change and nonconformity

A changed status or quality issue creates a review of the specialist and the required action for the affected stocks and recipients.

Business context

Data on lots, uses and documents of agricultural products fragmented: Product uses, doses, restrictions, batches, certificates and safety information are managed in different ways. The risk of mis-product, lack of documentation, and misconsultancy among customers is increasing.
Farm receives batch-specific information: When accepting agri-goods, the farm worker must recognize the product and find the documents belonging to it. The traced supply facilitates the response in case of a question of quality or usability information. The seller does not need to look for the documents again, but is more clear to the customer with whom and for which delivered goods to apply.

Core features

Product data by group
batch Movement
Document Version
Relation between recipient and shipment
The course of change and nonconformity

Key integrations

Product and Document Management Source: Product status, applicable label and document version has been confirmed.
Warehouse management system (WMS): Actual batches, quantities, movements and reserve restrictions.
Enterprise resource planning system (ERP): Relationship between purchase, sale, recipient and return documents.
Quality and product control process: Assessment of change or non-conformity and confirmed follow-up.

Potential impact (%)

The ranges indicate an illustrative relative change in the metric under the stated assumptions. Results depend on the starting position and actual use of the solution. Percentages for different metrics must not be added together.

batch Recipients and Document Search Time

16–42%Decreasing

This illustrative scenario assumes that 40-70% of information searches and repeated cross-checks can be addressed. That share is assumed to fall by 40-60%. Company data is needed to verify both the addressable workload and the resulting change.

A check search in both directions is measured, while checking the data's completeness.

Deliveries with a misassigned or non-transmitted document

5–25%Decreasing

This illustrative scenario assumes that 20-50% of missed actions can be identified through task and deadline tracking. That share is assumed to fall by 25-50%. Company data is needed to verify both the addressable share and the resulting change.

Confirmed discrepancies between deliveries for which the relevant document is required are counted.

Conditional calculation scenarios. The assumptions have not been validated against client measurements.

When this solution is relevant

batch document not linked to actual recipient
Product status or label is updated in several sources
During the quality question, it is difficult to find all the affected quantity
Documents for different agro-commodities mixed

Implementation requirements

Data requirements for seed, fertilising and plant protection products are established for the traceability of agricultural products. Recipients of lots, stock, versions of documents and product status are linked in such a way that the changed information reaches responsible workers and customers.