Orders are manually transferred to TMS
CriticalCustomer orders are received by email, telephone or files and re-entered into the system.
- Consequences
- Errors, delays and order version mismatches increase.
How to better manage orders, transport capacity, trips, drivers, documents and margin
Freight transport digitalisation must be assessed through empty running, fleet utilisation, document cycle and actual trip margin.
The business area covers local and international freight carriers managing their own, subcontractor or mixed fleet. The core process connects the order, tariff, vehicle and driver capacity, trip execution, documents and settlement.
Growth is constrained not only by sales, but by the fleet and working hours actually available.
Empty running, waiting or additional charges can quickly eliminate profit.
Requirements depend on the route, cargo and countries.
Traffic, borders, loading delays and breakdowns alter trip execution.
Electronic CMR, telematics and estimated time of arrival forecasts are becoming an important part of the transport process. The electronic freight transport information (eFTI) regulation will be fully applicable from 9 July 2027, but value to the business only arises when documents are linked to orders, journeys and finance.
Cargo, route, time and special requirements data are received.
Mileage, tolls, fuel, driver, subcontractor and additional conditions are evaluated.
A vehicle, driver or subcontractor is assigned.
Statuses, estimated time of arrival, exceptions, working time and customer communication are managed.
CMR, proof of delivery and additional work documents are obtained.
Invoice and actual costs are linked to a specific order.
Order data, driver statuses and documents depend on phone calls, email and paper.
Journeys are planned in the system, but orders, driver actions, documents and costs are transferred manually.
A driver app or electronic documents are in use, but there is no unified journey from order to actual margin.
Order, transport, driver, key statuses, documents and costs linked by a single identifier.
Plans are adjusted according to actual events, whilst order margin and deviations are visible during execution.
Models forecast demand, delays and breakdown risk, and provide controlled planning recommendations.
The greatest value lies between order acceptance and actual trip execution. Manual data re-entry and fragmented capacity visibility directly reduce planner productivity.
TMS, telematics, driver app, electronic documents and actual costs must operate as a single order workflow.
It is worthwhile to first select one frequent trip type and connect order receipt, driver execution, documents and trip margin.