Rehabilitation treatment and capacity planning system
The administrator coordinates the prescribed rehabilitation procedures with specialists, premises and equipment. Changing the schedule keeps the patient's scheduled procedure spaces and other conditions set by specialists.
The procedure requires the right specialist, room and equipment, and their sequence and spacing is determined by the patient's plan. When changing one time, the related activities are combined by hand. There are scheduling conflicts and unfilled times. The patient may have to wait a long time between procedures or additionally arrive at the center.
How the solution works
- Get relevant assigned actions
- Check individual and resource conditions
- Combine procedural timelines
- Set affected times when an amendment is received
- Accept actual involvement and plan the necessary alignment
Key challenges
- The schedule of procedures is complex and often adjusted
Solution capabilities
Appointment Link
The procedure is associated with the current version of the plan, frequency and conditions set by the specialist.
Patient's Day
Takes into account permitted gaps, relocation and the necessary rest according to the plan; inpatient - other care actions.
Resource Reservation
Checks the necessary competence, room, tool and their readiness time. Maintains the allowed scope of participants for group activities.
Modification alignment
A new clinical limitation or absence of an employee shows affected times and appropriate alternatives. The agreed time is not changed unnoticed.
The fact of participation
Separates the procedure performed, abbreviated, missed and terminated by a specialist decision; this state returns to the plan.
Business context
- The schedule of procedures is complex and often adjusted
- The procedure requires the right specialist, room and equipment, and their sequence and spacing is determined by the patient's plan. When changing one time, the related activities are combined by hand. There are scheduling conflicts and unfilled times. The patient may have to wait a long time between procedures or additionally arrive at the center.
- Procedure schedule becomes clearer for patient
- On the day of several procedures, their spacing, location, and agreed time are important to the patient. Planning according to conditions set by specialists allows for better use of capacity and avoid conflicts. Changing one procedure can balance the rest of the day, rather than leaving the patient to look for a solution himself.
Core features
- Appointment Link
- Patient's Day
- Resource Reservation
- Modification alignment
- The fact of participation
Key integrations
- Rehabilitation Plan
- The designated action, its frequency and individual time conditions.
- Staff and Resources Schedules
- Real availability, reservation and fact of change.
Potential impact (%)
The ranges indicate an illustrative relative change in the metric under the stated assumptions. Results depend on the starting position and actual use of the solution. Percentages for different metrics must not be added together.
Time of timetable correction
6–25%Decreasing
This illustrative scenario assumes that 20-50% of waiting caused by missing information or unclear responsibility can be addressed. That share is assumed to fall by 30-50%. Company data is needed to verify both the addressable share and the resulting change.
Measure employee minutes for schedule correction due to a pre-known resource or time conflict.
Number of non-executed procedures due to organisational errors
5–25%Decreasing
This illustrative scenario assumes that 20-50% of missed actions can be identified through task and deadline tracking. That share is assumed to fall by 25-50%. Company data is needed to verify both the addressable share and the resulting change.
Count procedures not performed due to a verified organization error, separately from clinical termination.
Conditional calculation scenarios. The assumptions have not been validated against client measurements.
When this solution is relevant
- Patient procedures require a combination of time from multiple specialists, classrooms and common equipment.
- When one procedure is changed, the staff manually reviews the patient's remaining schedule.
Project scope and implementation
The planning tool combines procedures, classrooms and equipment assigned by specialists. For one specialist who does not share the office or equipment, a regular calendar may be sufficient. The system plans the assigned care; clinical decisions are made by the responsible professionals.
Further development options
- Schedules of other programs or units, after separate verification of the conditions of group activities, equipment and patient movement.