Clearer tenant service and settlement
The rental team manages the offers, contracts and establishment of the premises. Subsequently, administrators combine services, fees and day-to-day tenant issues.
The contract determines the leased area, the use of common spaces and fees. Installation, transfer of premises and the beginning of the calculation of the rent may have different dates.
Premises are prepared for the specific activity of the tenant, combining installation and opening date. The rent may be fixed or, if agreed, depend on turnover as well.
The gate, floor load, height, access and other technical features are important to the tenant. The contract defines the premises, equipment and conditions of use that are transferred.
Commercial property landlord combines indoor offer, contract, establishment and daily service. It is important for the tenant to start operations on time and understand lease and additional services accounts. Differences in contractual terms of several objects increase the need for manual inspection.
The availability, area and suitability of the offered premises for the client's activities are checked.
The terms of the lease, taxes and obligations of the parties are approved. Contracted works for the preparation of premises are transferred to the responsible executors.
Coordination of installation work, access and required documents. The tenant is informed if the transfer deadline changes.
The condition of the premises is checked with the tenant and the remaining defects are recorded. The confirmed date of transfer is used in accordance with the terms of the contract.
Managed tenant requests, tax calculation and contract changes. Towards the end of the term, an extension or return of premises is combined.
Information is mainly held in separate files or notes. Employees pass it on and reconcile it manually.
Teams record their work consistently, but sharing information with colleagues still requires considerable manual checking.
Core work is managed in systems. Some information is transferred automatically, but repeated data entry remains.
Systems deliver the required data on time. Employees can see unfinished work and know who is responsible for resolving discrepancies.
The team checks data quality, evaluates results and uses them to improve operations. Automation is applied where its value can be demonstrated.
The agreed terms and conditions must be available to service and accounting staff. Documents and referrals saved at the premises help to explain the fee more quickly or to organize the work.