Training content and instructor task management system
The organizer combines the tasks of the lecturers and the material for specific groups. When the content changes, it is seen which groups and documents need to be updated.
Lecturers and organizers use multiple copies of the material, not always linking it to a specific group and an approved program. Corrections do not reach all users. Participants may receive different samples or outdated explanations. It is harder for the organizer to maintain the volume of content promised to the client and resolve the question about the submitted material.
How the solution works
- Set group target and applicable version of material
- Designate preparation and expert review
- Check rights and accessible submission
- Present relevant material to the lecturer and participants
- Review the affected groups when the source changes
Key challenges
- Content and material not being translated
Solution capabilities
Group material
Content is linked to the program, training objectives and group. The previous version is saved if it is necessary to explain what task the participant has performed and according to which it was assessed.
The scope of the lecturer
The preparation task specifies a common core and allowed individualization. Not every change to the sample of the lecturer requires a transfer of the entire program.
Expert review
Relevance is verified by an appropriate expert; a statement or sample prepared by the IoT is not a source for itself.
Terms of Use
Maintains the author, license and limits on client material. The content may be intended for a group of participants but not suitable for public publication.
Submission and Update
Participants receive the correct format, and the change has a clear reason and a list of affected groups. An irrelevant copy does not remain the main download.
Business context
- Content and material not being translated
- Lecturers and organizers use multiple copies of the material, not always linking it to a specific group and an approved program. Corrections do not reach all users. Participants may receive different samples or outdated explanations. It is harder for the organizer to maintain the volume of content promised to the client and resolve the question about the submitted material.
- Participants receive material prepared for their group
- The program promised to the client must match what the lecturer provides in the training. Managed versions and revisions of the material help tailor the content to a specific group. The organizer can repeat or expand the program by maintaining clear agreements with the lecturers and terms of use for the content.
Core features
- Group material
- The scope of the lecturer
- Expert review
- Terms of Use
- Submission and Update
Key integrations
- Program and Group Register
- The agreed scope of training, the group and its dates.
- Learning Environment and Document Storage
- Relevant material, rights of use and fact of publication.
Potential impact (%)
The ranges indicate an illustrative relative change in the metric under the stated assumptions. Results depend on the starting position and actual use of the solution. Percentages for different metrics must not be added together.
Time of search for the correct version
16–42%Decreasing
This illustrative scenario assumes that 40-70% of information searches and repeated cross-checks can be addressed. That share is assumed to fall by 40-60%. Company data is needed to verify both the addressable workload and the resulting change.
Measure the minutes of a lecturer or coordinator to find and verify the proper version.
Submission of inappropriate material
12–42%Decreasing
This illustrative scenario assumes that 30-60% of errors can be addressed through the data and rule checks described. That share is assumed to fall by 40-70%. Company data is needed to verify both the addressable share and the resulting change.
Counting groups that have had to repair submitted material due to an error in the version or terms of use already known.
Conditional calculation scenarios. The assumptions have not been validated against client measurements.
When this solution is relevant
- The same program is conducted by several lecturers using different versions of the material.
- Updates to content make it difficult to determine which groups and tasks the changes are to apply to.
Project scope and implementation
Content versions and lecturer assignments are associated with specific programs and groups. One lecturer's rarely interchangeable material may be sufficient for an orderly storage. Wider management is required by regularly updating common programs and combining the work of multiple lecturers.
Further development options
- Versions of additional programs and customization for other languages with proper expert review.