Is a separate PIM system necessary for this?

Not necessarily. If an ERP or current goods management system reliably stores the necessary information, has control over changes and can transmit it to all channels, an additional layer may not be needed. The meaning of a separate solution occurs when the volume of product data and channel needs become wider than the capabilities of the accounting system.

Who must be the owner of the product information?

Non-IT command. Responsibility is usually divided by the nature of the data - a commercial team manages range information, quality or compliance function critical composition and labeling fields, and the system must maintain a clear sequence of validation.

What is it worth arranging for the buyer to have enough information about the food item?

Each product needs to be clearly presented with the correct composition, allergens, quantity and other data necessary for its selection. The information must match the specific packaging and sales channel. The responsible team approves the changes and supervises their publication.

How do you present the composition when there are both old and new packaging in the store?

Product data change must be combined with the goods actually supplied. It is necessary to determine how the new composition is separated and which information is given for a specific sale. Automatic rewriting of an old description without checking the remaining stock can mislead the customer.

How do you link a product change received from the supplier to a shelf label?

The change is associated with a proper item and package identifier, reviewed and passed on to the label process. Confirmation must be obtained that updated information has reached the intended locations. The case of different versions of the package must be resolved separately.

Food product information and labelling management system

The product team handles food composition, allergens, nutritional value and packaging data. Confirmed information is used on labels, cash registers and e-commerce.

Composition, allergens and other product data are updated in different locations. Due to non-transferred changes, the shelf label or online store remains outdated information.

How the solution works

The supplier provides product composition, packaging and labeling information
Responsible professionals confirm significant changes
Channels are relayed the product information they need
Changes not accepted or not matched with existing stocks are returned for inspection

Key challenges

Product and labeling data are not always the same across all channels

Solution capabilities

Reliable product card

Critical facts and their source are defined for each product sold.

Packaging and units of measure

Units of sales and logistics are bundled so that the quantity and comparable price can be shown correctly on the channels.

Change Control

Changes to important data have a date, source, and clear publication status.

Presentation of channel data

The same confirmed information is transmitted to the cashier, labels and e-commerce.

Business context

Product and labeling data are not always the same across all channels: Composition, allergens and other product data are updated in different locations. Due to non-transferred changes, the shelf label or online store remains outdated information.
The buyer can assess the suitability of the product: The composition, allergens and packaging size must be clear both on the label and online. Uniformly validated data helps the buyer compare goods and make choices according to their needs. Product changes reach sales channels more quickly, reducing the likelihood of misleading information.

Core features

Reliable product card
Packaging and units of measure
Change Control
Presentation of channel data

Key integrations

ERP or Commodity Accounting: Commodity codes, suppliers and basic accounting information.
Supplier Data Flows: Manufacturer's specifications, composition, packaging and their modifications.
POS and electronic labels: Confirmed product facts to be displayed at the point of sale.
E-commerce: Product information, filtering attributes and labeling data.

Potential impact (%)

The ranges indicate an illustrative relative change in the metric under the stated assumptions. Results depend on the starting position and actual use of the solution. Percentages for different metrics must not be added together.

Amount of manual product information in correction channels

12–42%Decreasing

This illustrative scenario assumes that 30-60% of errors can be addressed through the data and rule checks described. That share is assumed to fall by 40-70%. Company data is needed to verify both the addressable share and the resulting change.

Product card corrections are calculated, with different or outdated information in the channels as the reason.

Time for a significant change in labeling across channels

6–25%Decreasing

This illustrative scenario assumes that 20-50% of waiting caused by missing information or unclear responsibility can be addressed. That share is assumed to fall by 30-50%. Company data is needed to verify both the addressable share and the resulting change.

The time between receiving the confirmed new product information and its publication on all scheduled channels is measured.

Part of negative feedback on food information

5–20%Decreasing

Indicative assumption: 20-40% of negative reviews relate to hard-to-find food composition or allergen information. The solution could reduce this proportion by 25-50%. This is a scenario of potential; assumptions need to be verified by feedback collected by the company.

When a company starts collecting feedback, negative feedback on food product information is counted from all assessments received on the topic. The same method of assessment applies before and after installation and similar customer groups are compared. Without initial data, the actual change is not determined.

Conditional calculation scenarios. The assumptions have not been validated against client measurements.

When this solution is relevant

High number of active SKUs and suppliers
There are physical stores and e-commerce
Frequently changed composition, packaging or labeling information
Product cards are manually complemented by several different units

Implementation requirements

There is consensus as to who confirms the composition, allergens, packaging and units of measurement data. Upon receipt of a supplier change, it is checked that the updated information has been published in all scheduled customer channels.